With increased frequency, Shared Services organizations are giving employees the flexibility to work from home. A Peeriosity member recently commenced custom research to gather information regarding expense reimbursement policies for team members who work from home either full-time or part-time (as part of their full-time role).
The home office expenses in question included high-speed internet, long-distance phone service, and office supplies.
For full-time home-based employees (no company-provided office outside their home) the vast majority of these expenses are reimbursed either directly or as part of a stipend. Comments indicated that in almost every instance, office furniture was excluded and a company-issued laptop was provided. The poll results:
For employees who have an office at company facilities, but also work from home on a part-time basis, the poll results varied greatly among the full-time home-based employees. The results showed that for half of the companies surveyed, none of the expenses are reimbursed, except under unique circumstances. However, a sizeable portion, 33 percent, does reimburse all or most of these expenses.
As with all Peeriosity polling, members have full visibility of respondents’ names by company, as well as the ability to contact them for follow-up discussion using Peeriosity’s integrated email system, Peer MailTM. Additionally, a discussion stream of comments adds further insights to the research. Some of the representative comments include:
- For full-time home-based employees, in addition to computers and a distinct business phone line, we cover the cost of a blackberry as well as a small printer. We also provide a stipend that is intended to supplement the cost of high-speed internet and miscellaneous office supplies.
- Employees who work part-time at home do not have any of their costs reimbursed, with the exception of broadband for employees who have designated roles in our business continuity plans.
- Full-time home employees have most of their costs covered through a set stipend which is easy to administer. Part-time is not as clear-cut and depends on circumstances and job requirements.
How are you reimbursing your full and part-time home-based Shared Services team members?
Who are your peers and how are you collaborating with them?
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