{"id":6046,"date":"2023-09-05T19:22:25","date_gmt":"2023-09-05T19:22:25","guid":{"rendered":"https:\/\/www.peeriosity.com\/shared-services\/articles\/?p=6046"},"modified":"2023-09-05T19:23:12","modified_gmt":"2023-09-05T19:23:12","slug":"hr-web-portal-from-chatbox-to-virtual-assistant","status":"publish","type":"post","link":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/","title":{"rendered":"HR Web Portal \u2013 From Chatbox to Virtual Assistant"},"content":{"rendered":"<p><strong>Introduction<\/strong><\/p>\n<p>Having an effective HR web portal in place can take a significant load off the entire Human Resources organization.\u00a0 The challenge is not only properly designing and implementing this type of solution, but also driving up usage levels by the employee base.\u00a0 What is becoming a too frequent occurrence is that some companies do not exercise the proper due diligence in the initial design phase of the web portal, which can result in a tool that is lacking in functionality, difficult to use, and frustrating to the employees utilizing it.<\/p>\n<p>While Tier 0 solutions are often implemented with a well-populated knowledge base containing a variety of policies, forms, and other documents, the ability of the employee to actually retrieve that information can be complicated when the initial design does not include a well-conceived plan to index the information and map it to relevant topics.\u00a0 This results in the necessity to carry out an eventual major revision to the employee portal to resolve those inherent design issues that could have been avoided with proper planning at the start of the original design project.<\/p>\n<p><strong>Company Experiences<\/strong><\/p>\n<p>A Peercast discussion in Peeriosity\u2019s HR Shared Services research area featured a global company with over $60B in annual revenue discussing their approach to adding functionality for their HR Portal to move from a FAQ chatbot design to a true virtual assistant design.<\/p>\n<p>While the chatbot had success, limitations cited included:<\/p>\n<ul>\n<li>Natural language training was rules-based<\/li>\n<li>No built-in intelligence<\/li>\n<li>Not context sensitive<\/li>\n<li>Limited scalability and growth<\/li>\n<li>Reactive development<strong><br \/>\n<\/strong><\/li>\n<\/ul>\n<p>The chatbot had great global penetration at 94% of the HR volume, but the user experience was frustrating with confusion about what the chatbot knows, and too much gray area without a clear and accurate answer.<\/p>\n<p>The transition to a virtual agent created an advanced self-service solution with the following attributes:<\/p>\n<ul>\n<li>Use of advanced Natural Language Processing (NLP) to understand employee queries<\/li>\n<li>Interactive responses<\/li>\n<li>Integrated with multiple company systems<\/li>\n<li>Custom responses based on the user\u2019s profile<\/li>\n<li>Easily available through multiple channels<\/li>\n<li>Offers full HR content<\/li>\n<\/ul>\n<p>The solutions architecture includes ServiceNow, GENESYS, Workday, and Cornerstone SBX.\u00a0 For more details about their design and implementation experience, Peeriosity-100 members are encouraged to review the full presentation and listen to the Peercast recording in the HR Shared Services research area.<strong>\u00a0<\/strong><\/p>\n<p><strong>Polling Results Review<\/strong><\/p>\n<p>A poll was created to better understand how Peeriosity-100 member companies approach this topic.<\/p>\n<p>The first poll question asked about the status of Peeriosity-100 companies for using a web portal for employee self-service and if yes, their satisfaction level.\u00a0 Interestingly, 78% have implemented a web portal, with 22% who are very satisfied, 44% who are somewhat satisfied, and 12% who have implemented and their solution needs improvement.\u00a0 For the remaining 22%, 11% have approved plans but have not implemented, and 11% are evaluating the opportunity.<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-6048\" src=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023.png\" alt=\"\" width=\"663\" height=\"413\" srcset=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023.png 663w, https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023-300x187.png 300w\" sizes=\"(max-width: 663px) 100vw, 663px\" \/><\/p>\n<p>The second poll question asked about the level of sophistication of the employee self-service web portal solution and specifically in the implementation included a chatbot or a virtual assistant, and if yes, the level of satisfaction with the implementation.\u00a0 The results indicate that 38% of companies have implemented, with 13% who are somewhat satisfied, and 25% who have implemented and their solution needs improvement.\u00a0\u00a0 An additional 25% have approved plans to implement and the balance of 37% are either evaluating or they have not considered the opportunity.<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-6047\" src=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023-Pic2.png\" alt=\"\" width=\"663\" height=\"411\" srcset=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023-Pic2.png 663w, https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023-Pic2-300x186.png 300w, https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023-Pic2-600x372.png 600w\" sizes=\"(max-width: 663px) 100vw, 663px\" \/><\/p>\n<p>Upon closer inspection, these poll results include implementations that include both chatbots and virtual assistants.\u00a0 As described by our feature company, the impact of transitioning from a chatbot to a true virtual assistant was huge, and significantly changed the landscape for what the solution was capable of, and the level of user satisfaction from the implemented solution.<\/p>\n<p><strong>Closing Summary<\/strong><\/p>\n<p>While employee self-service technology has now been around for many years, at most companies it is still a work-in-progress, with much to be done to improve in this area.\u00a0 The challenge of generating and maintaining consistently strong employee usage remains, even when companies get the technology piece of the puzzle right.\u00a0 The good news is that it is possible, as demonstrated by a number of companies across the globe, when the appropriate focus and resources are applied.<\/p>\n<p>What is the status at your company with respect to the implementation and utilization of an employee portal?\u00a0 Is your current solution meeting your needs or is it time to take another look at this critical technology?<\/p>\n<p>Who are <em>your<\/em> peers and how are you collaborating with them?<\/p>\n<p>____________________________________________________________________<\/p>\n<p>\u201cPeercasts\u201d are private, professionally facilitated webcasts that feature leading member company experiences on specific topics as a catalyst for broader discussion.\u00a0 Access is available exclusively to Peeriosity member company employees, with consultants or vendors prohibited from attending or accessing discussion content.\u00a0 Members can see who is registered to attend in advance, with discussion recordings, supporting polls, and presentation materials online and available whenever convenient for the member.\u00a0 Using Peeriosity\u2019s integrated email system, Peer Mail, attendees can easily communicate at any time with other attending peers by selecting them from the list of registered attendees.<\/p>\n<p>\u201ciPolling\u201d is available exclusively to Peeriosity member company employees, with consultants or vendors prohibited from participating or accessing content. Members have full visibility to all respondents and their comments. Using Peeriosity\u2019s integrated email system, Peer Mail, members can easily communicate at any time with others who participated in iPolling.<\/p>\n<p>Peeriosity members are invited to log into <a href=\"http:\/\/www.peeriosity.com\/shared-services\/\">www.peeriosity.com<\/a> to join the discussion and connect with Peers.\u00a0\u00a0 Membership is for practitioners only, with no consultants or vendors permitted.\u00a0 To learn more about Peeriosity, <a href=\"https:\/\/www.peeriosity.com\/shared-services\/\">click here<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><span class='st_linkedin_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='linkedin'><\/span><span class='st_twitter_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='twitter'><\/span><span class='st_email_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='email'><\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Introduction Having an effective HR web portal in place can take a significant load off the entire Human Resources organization.\u00a0 The challenge is not only properly designing and implementing this type of solution, but also driving up usage levels by the employee base.\u00a0 What is becoming a too frequent occurrence is that some companies do [&hellip;]<\/p>\n<p><span class='st_linkedin_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='linkedin'><\/span><span class='st_twitter_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='twitter'><\/span><span class='st_email_large' st_title='HR Web Portal \u2013 From Chatbox to Virtual Assistant' st_url='https%3A%2F%2Fwww.peeriosity.com%2Fshared-services%2Farticles%2F2023%2F09%2Fhr-web-portal-from-chatbox-to-virtual-assistant%2F' displayText='email'><\/span><\/p>","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[7],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.2 (Yoast SEO v19.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>HR Web Portal \u2013 From Chatbox to Virtual Assistant - Peeriosity<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"HR Web Portal \u2013 From Chatbox to Virtual Assistant\" \/>\n<meta property=\"og:description\" content=\"Introduction Having an effective HR web portal in place can take a significant load off the entire Human Resources organization.\u00a0 The challenge is not only properly designing and implementing this type of solution, but also driving up usage levels by the employee base.\u00a0 What is becoming a too frequent occurrence is that some companies do [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/\" \/>\n<meta property=\"og:site_name\" content=\"Peeriosity\" \/>\n<meta property=\"article:published_time\" content=\"2023-09-05T19:22:25+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-09-05T19:23:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023.png\" \/>\n<meta name=\"author\" content=\"admin\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"admin\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/\",\"url\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/\",\"name\":\"HR Web Portal \u2013 From Chatbox to Virtual Assistant - Peeriosity\",\"isPartOf\":{\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/#website\"},\"datePublished\":\"2023-09-05T19:22:25+00:00\",\"dateModified\":\"2023-09-05T19:23:12+00:00\",\"author\":{\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/06131ee5ca35862440ab2ed1ade7cc4a\"},\"breadcrumb\":{\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"HR Web Portal \u2013 From Chatbox to Virtual Assistant\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/#website\",\"url\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/\",\"name\":\"Peeriosity\",\"description\":\"Peeriosity Research\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/06131ee5ca35862440ab2ed1ade7cc4a\",\"name\":\"admin\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/f40a0d8493f8ff51d8560c30b5fa9933?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/f40a0d8493f8ff51d8560c30b5fa9933?s=96&d=mm&r=g\",\"caption\":\"admin\"}}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"HR Web Portal \u2013 From Chatbox to Virtual Assistant - Peeriosity","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/","og_locale":"en_US","og_type":"article","og_title":"HR Web Portal \u2013 From Chatbox to Virtual Assistant","og_description":"Introduction Having an effective HR web portal in place can take a significant load off the entire Human Resources organization.\u00a0 The challenge is not only properly designing and implementing this type of solution, but also driving up usage levels by the employee base.\u00a0 What is becoming a too frequent occurrence is that some companies do [&hellip;]","og_url":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/","og_site_name":"Peeriosity","article_published_time":"2023-09-05T19:22:25+00:00","article_modified_time":"2023-09-05T19:23:12+00:00","og_image":[{"url":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-content\/uploads\/2023\/09\/Insights-5SEP2023.png"}],"author":"admin","twitter_card":"summary_large_image","twitter_misc":{"Written by":"admin","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/","url":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/","name":"HR Web Portal \u2013 From Chatbox to Virtual Assistant - Peeriosity","isPartOf":{"@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/#website"},"datePublished":"2023-09-05T19:22:25+00:00","dateModified":"2023-09-05T19:23:12+00:00","author":{"@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/06131ee5ca35862440ab2ed1ade7cc4a"},"breadcrumb":{"@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/2023\/09\/hr-web-portal-from-chatbox-to-virtual-assistant\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.peeriosity.com\/shared-services\/articles\/"},{"@type":"ListItem","position":2,"name":"HR Web Portal \u2013 From Chatbox to Virtual Assistant"}]},{"@type":"WebSite","@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/#website","url":"https:\/\/www.peeriosity.com\/shared-services\/articles\/","name":"Peeriosity","description":"Peeriosity Research","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.peeriosity.com\/shared-services\/articles\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/06131ee5ca35862440ab2ed1ade7cc4a","name":"admin","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.peeriosity.com\/shared-services\/articles\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/f40a0d8493f8ff51d8560c30b5fa9933?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/f40a0d8493f8ff51d8560c30b5fa9933?s=96&d=mm&r=g","caption":"admin"}}]}},"_links":{"self":[{"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/posts\/6046"}],"collection":[{"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/comments?post=6046"}],"version-history":[{"count":1,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/posts\/6046\/revisions"}],"predecessor-version":[{"id":6049,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/posts\/6046\/revisions\/6049"}],"wp:attachment":[{"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/media?parent=6046"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/categories?post=6046"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.peeriosity.com\/shared-services\/articles\/wp-json\/wp\/v2\/tags?post=6046"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}